Reusable Production Templates

Copy these into the production's preferred system. Replace every bracketed field and delete anything that does not apply.

VFX Vendor Onboarding

PROJECT
Title / code:
Production company:
VFX producer:
VFX supervisor:
VFX editor:
Primary coordinator:
Emergency contact:

SCOPE
Awarded sequences / shots:
Current count:
First turnover:
First WIP:
Final delivery:
Known trailer / marketing work:

PIPELINE
Color-management system and version:
Configuration package:
VFX working space:
Viewing transform:
Show look:
Plate specification:
Final-render specification:
Review-media specification:
Reference application versions:

NAMING AND VERSIONING
Shot-name pattern:
File-name pattern:
Frame-number rule:
Version-number rule:
Plate handles:
Comp handles:

TRANSFER AND SECURITY
Transfer service:
Delivery path:
Encryption requirement:
Checksum and manifest:
Access expiration:
Incident-reporting contact:

REVIEW
Review platform:
Submission cutoff:
Review schedule:
Required burn-ins:
Who may approve:
Where final notes are recorded:

ONBOARDING TEST
Test shot:
Plate sent:
Vendor render returned:
Round trip approved by:
Approval date:

Image-Pipeline Handoff

Subject: [PROJECT] image-pipeline package [VERSION]

This package supersedes: [PREVIOUS VERSION / NONE]
Effective date: [DATE]

Working configuration:
- Color-management system:
- Config filename and hash:
- VFX working space:
- Grading space:
- Viewing transform:
- Creative look:

Package contents:
- [FILE]
- [FILE]

Install location or instructions:
[INSTRUCTIONS]

Validation:
1. Open [TEST IMAGE].
2. Assign [INPUT].
3. View through [DISPLAY / VIEW].
4. Compare against [REFERENCE].
5. Return [OUTPUT] without the display transform.

Do not begin production shots until the returned test is approved.

Questions and failures:
[PIPELINE OWNER / CONTACT]

VFX Delivery Notice

Subject: [PROJECT] VFX delivery [DELIVERY ID]: [SHOT COUNT] shots

Delivery:
Date and time:
Vendor:
Transfer location:
Manifest:
Checksum type:

Shots:
[SHOT] [VERSION] [FRAME RANGE] [STATUS]
[SHOT] [VERSION] [FRAME RANGE] [STATUS]

Technical specification:
Format / compression:
Raster / pixel aspect:
Color encoding:
Alpha / mattes:
Viewing transform used for review:

Notes and exceptions:
[SHOT / VERSION / NOTE]

Supersedes:
[PRIOR DELIVERY OR VERSION]

Delivered by:
QC completed by:

Review Note

Project:
Sequence / shot:
Version reviewed:
Frame or timecode:
Reviewer:
Date:

Status: [APPROVED / APPROVED PENDING TECH FIX / REVISE / HOLD]

Note:
[ONE ACTION PER NOTE]

Reference:
[ANNOTATION / STILL / PREVIOUS VERSION / PLATE]

Applies to:
[THIS SHOT / SHOT RANGE / ENTIRE SEQUENCE]

Next delivery requested:
[DATE / REVIEW]

Shot Change Order

Project:
Shot:
Current awarded scope:

Requested change:

Reason:
[EDITORIAL CHANGE / CREATIVE REVISION / NEW SOURCE / TECHNICAL FAILURE / MARKETING]

Inputs supplied:
- [FILE / VERSION]

Schedule impact:
Cost impact:
Downstream impact:

Authorized by:
Authorization date:
Vendor acknowledgment:

DI Turnover Notice

Subject: [PROJECT] DI turnover [CUT VERSION]

Locked-cut identifier:
Runtime:
Frame rate:
Reel / longplay structure:
First frame of action:

Delivered:
- Edit interchange:
- Reference movie:
- Camera originals:
- VFX:
- Titles / graphics:
- Optical-effects list:
- Color metadata:
- Audio reference:
- Checksums / manifest:

Known exceptions:
[ITEM / OWNER / EXPECTED DATE]

Conform review:
Date:
Production editorial representative:
Approval method:

Delivery Acceptance Record

Project:
Recipient:
Delivery schedule version:
Delivery ID:
Date:

Package contents:
[ITEM / VERSION / CHECKSUM]

Automated validation:
[TOOL / VERSION / RESULT]

Human QC:
Picture watched by:
Audio checked by:
Captions / subtitles checked by:
Accessibility checked by:

Recipient status:
[ACCEPTED / CONDITIONALLY ACCEPTED / REJECTED]

Outstanding issue:
Owner:
Due date:
Final acceptance date: